Historical Society Announces New Executive Position
The Boca Grande Historical Society is pleased to announce organizational and staff changes, resulting from our growth and expansion over the last several years.
Kimberly Kyle, who has so ably served us for many years is appointed to Administrative Director, in accordance with our newly adopted strategic plan.
We are commencing a search for an Executive Director, who can lead the Society into the future. We seek to hire an experienced leader, with strong strategic planning, fundraising, marketing, programming, financial management, technology, systems, data, and leadership skills.
The Board wishes to acknowledge Kim’s positive legacy and imprint on the Society and looks forward to her continued contributions.
For answers to questions about the position, please call Laurie Huebner, our Human Resources consultant, at (203) 558-0756.
Executive Director Job Description
Boca Grande Historical Society (the Society) is an organization of more than 500 individual and family members. Our mission is the collection and preservation of Boca Grande, Gasparilla Island, regional and Florida history which we share with the community through access to our archives/exhibits and through a variety of outreach programs and educational events that bridge the past to our contemporary society.
The History Center houses our archival work and several exhibit areas that display various aspects of Island history. Outreach/Education programs present area history to the Island School (K-5) through “Florida History Alive” and to the whole community through the History Bytes oral history programs, professional lectures, book discussions (Let’s Talk About Florida) and photographic and art exhibits (Boca Grande: Then and Now) as well as topical videos such as the Island during Covid.
Founded in 1995, the Society has grown significantly in membership, donations, grants, and other forms of support as well as in the scope of its archival/exhibit activities and its Outreach/Education programs. Our goal is to continue growing through involvement with the community, including long-time residents and those who have come to the area more recently, with both experiencing the excitement of Island history and its uniqueness today.
The purposes of the Society are:
- To bring together for mutual benefit and enjoyment people who are interested in Boca Grande’s and the region’s history;
- To collect and preserve historic documents, photos, artifacts, and other items related to Gasparilla Island’s and the region’s past, and make them accessible to others;
- To sponsor activities designed to promote an enhanced interest in and knowledge of local, regional, and Florida history;
- To provide educational programs that meet professional standards of scholarship and historical accuracy;
- To promote a better understanding of the relationship of our past to the present and to the future.
Location of the position: The position is located in Boca Grande on Gasparilla Island in Florida.
Salary and benefits: The range is $57,000 -70,000 with an additional $600 monthly stipend to cover benefits costs.
To apply please submit:
- Cover Letter
- Three References (references will be contacted during the final round of interviews)
Submit Applications to: BGHSEDSearch@gmail.com
Application deadlines: We will accept applications until the position is filled.
Executive Director Job Description
Reporting directly to the board president and in support of the board of directors, this brand-new position of Executive Director will have overall strategic and operational responsibility for the Society’s programs, which include fundraising, marketing, community engagement, volunteers, and fulfillment of its mission. The Executive Director will be responsible for the ongoing implementation of the strategic plan, which will help guide and transition responsibilities from the board to this newly created position. The Executive Director manages an Administrative Director and volunteers. The Executive Director represents the Society in the community, participates in events which increase awareness of our history, expands community outreach, and performs duties which fosters donations of relevant artifacts and funds to the organization. The History Center is a separate organization, and the new ED will collaborate with its leadership to help support their work.
Leadership & Management:
- Demonstrate and communicate a clear vision for the Society.
- Actively engage and energize board members, members, volunteers, committees, partner organizations, funders, and donors.
- Develop and maintain a strong culture based on the Society’s values.
- Coordinate and implement ongoing strategic planning, including the development and implementation of the Society’s Strategic Plan to move the mission forward and fulfill the vision of the organization.
- Serve as an ex-officio member of the board of directors, attend all board meetings and advise the board of any issues in which the Society should be involved.
- Contribute to the board meeting agenda.
Fundraising, Membership Development and Community Engagement
- Serve as a key fundraiser through actively engaging in the Boca Grande community and beyond in support of our mission.
- Oversee fundraising and budgeting in support of the annual budget.
- Assist the Board to develop a full cycle of fundraising, from cultivation of donors through to stewardship, with an eye to creating long term, sustainable donor relationships.
- Work with the Board to establish programming to support fundraising goals, from events, fundraisers, membership drives and appeals, business sponsorships, legacy planning, endowment research, prospect research, etc.
- Strengthen the current membership program into a reliable unrestricted income stream.
- Establish software and data systems to monitor and track donors, membership, and event participants, thereby leveraging the knowledge to increase fundraising efforts.
- Develop applications for grants and monitor the standards to fulfill each grant’s requirements. Source new and untapped grant opportunities.
Financial Planning, Compliance, and Management:
- Work with the Treasurer and the Finance Committee to prepare and present for approval the annual budget, with the board’s direction and guidance. Monitor the cash flow and provide regular, comprehensive reports to the board on revenues and expenditures.
- Work with the board’s finance committee and the bookkeeper to ensure sound bookkeeping and accounting procedures are followed, including maintaining accurate banking records; producing payroll; paying all invoices; and, providing accurate information for the preparation of all state, local payroll and federal tax reports, and requirements.
- Maintain all necessary registrations and certifications to comply with local and state requirements for non-profits.
- Be vigilant in seeking prompt and effective enforcement and compliance to any relevant laws.
Communications and Marketing
- Serve as an official spokesperson by clearly articulating a compelling case for support of the Society’s mission to a variety of audiences, community leaders, existing donors, prospective donors, local businesses, and sponsors, etc. ; enhance collaboration with organizations within Gasparilla Island and surrounding areas.
- Oversee the creation of a strong brand in all aspects of communications—from web presence to external relations.
- Attend community, government, and agency meetings to represent the Society.
- Oversee the development of marketing strategies, content, graphics, editing, producing material and more.
- Identify and participate in educational activities and relevant associations to keep abreast of the latest development in museum and historical society management.
- Share relevant information from these development activities with the Board, staff, and volunteers.
Operational Program and Policy Management:
- Support the operations and administration of the organization by advising and informing its board members, recommending policy, and providing clear and accurate reports for the board to effectively monitor the organization’s progress.
- Collaborate with the Director of the History Center to align strategies and planning, and to present a coordinated effort to the community, the board, and donors.
- Collaborate with the board to establish evaluation systems and organizational processes to monitor project and program outcomes and improve quality services.
- Manage the efficient and effective day to day operations of the Society’s policies, programs, and practices, including contracted services.
Volunteer Planning and Management:
- Identify volunteer needs and present to the board for approval, as needed.
- Create a volunteer program for the Society, which includes orientation and training.
- Mobilize and engage volunteer resources towards the highest priority projects and programs.
- Ensure the adequate supply of volunteers to meet the needs of our projects and programs.
- The Executive Director will have a relevant bachelor’s degree and a minimum of 5 years’ work in a related field or an equivalent combination of education and experience, demonstrating ability required to support a non-profit organization and manage services for an historical society staffed primarily with volunteers.
- The successful candidate must show evidence of leadership and accomplishment in the advanced skills of effective implementation and management of short-and long-term projects, as well as supervision of employees, volunteers, key stakeholders, donors, and programs.
- Demonstrate an interest in history and passion for the Society’s mission.
- Demonstrate resourcefulness in maximizing existing resources, as well as the ability to inspire and articulate the need for their expansion, when appropriate.
- Flexibility to navigate between strategic direction and operational management.
- Successful resource development, fundraising and philanthropy experiences.
- Possess experience and knowledge of donor cycles and moves management.
- Proven verbal and written communication skills, and a comfort level with presentations both planned and spontaneous.
- Exhibit familiarity with PC environment and knowledge of the following applications: MS Word, Excel, PowerPoint, Publisher, Quick Books and Zoom programming.
- Possess strong analytical and technical skills coupled with intellectual curiosity.
- Exhibit a solid knowledge of marketing, programming, accounting, budgeting, and financial management.
- Must be goal-oriented, decisive, and collaborative.
- Demonstrate the ability to embrace change while understanding that it should be introduced with respect and sensitivity for others, and for what came before.
The Boca Grande Historical Society is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, members, contractors, volunteers, and our community.
DISCLAIMER: Job descriptions are not meant to be all-inclusive and the job itself is subject to change. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. Position description created & approved by board of directors on XXXXXXXXXX.
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